Set FERPA Permissions Overview

In order for a parent, guardian, or other person to view information about a student, the student must grant permissions to each person by completing the form in the Set FERPA Permissions feature. When a student completes and submits a FERPA Permissions update, an EX ID Number and a campus portal login (if needed) are created and may be sent in an email message to the person being granted permissions.

· If no permissions have been defined, a message alerts you to this fact and the Define New Permissions for Student link allows you to complete the permissions form for a person to whom you wish to give permissions.

· If you have previously defined permissions but none of them are currently active, a message alerts you to this fact and provides a see the defined permissions link to the Main screen of the Set FERPA Permissions feature. The Define New Permissions for Student link allows you to complete the permissions form for a person to whom you wish to give permissions.

· If you have previously defined permissions that are currently active, a message alerts you to this fact, displays the person's names, and provides a see the defined permissions link to the Main screen of the Set FERPA Permissions feature. The Define New Permissions for Student link allows you to complete the permissions form for a person to whom you wish to give permissions.

If you click the see the defined permissions link on the Default screen, the Main screen of the Set FERPA Permissions portlet is displayed.

The Your Current Permissions table displays a list of people for whom you (the logged-in student) have defined permissions. This table also displays the Access Status (current status and expiration date) and categories (Access to). A View detail link for each person may be available.

· If you have previously granted permissions and more than one link is displayed on the page, a message alerts you to this fact and provides a View current defined permissions link to view those permissions. If only one person has been given FERPA permissions, the screen for that information opens and displays the permissions.

· If additional information is available for the person, you can view My Info by clicking the information icon

beside a person's name (if available) or send the person an email message by clicking the email icon

· When you want to give permissions to a person, use the Define new permissions link to complete the permissions form provided by your school.

Overview of the Set FERPA Permissions Feature